Components for the creation of document management policies for universities

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The creation of a clear and objective document management policy can lead to multiple benefits in the creation, capture, storage, use and provision of university documents. This research aims to determine the components of a document management policy for universities. Document analysis was used as...

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Autores principales: Díaz Jiménez, Asleni, Olivera Batista, Dianelis , Zamora Gómez, Ileana
Formato: Artículo publishedVersion
Lenguaje:Español
Publicado: Universidad de Buenos Aires, Facultad de Filosofía y Letras 2022
Materias:
Policies
Document management
Universities
Information governance
Políticas
Gestión documental
Universidades
Gobernanza informativa
Acceso en línea:https://revistascientificas.filo.uba.ar/index.php/ICS/article/view/11515
https://repositoriouba.sisbi.uba.ar/gsdl/cgi-bin/library.cgi?a=d&c=biblioinfo&d=11515_oai
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Repositorio Digital de la Universidad de Buenos Aires (UBA) de Universidad de Buenos Aires
id I28-R145-11515_oai
record_format dspace
spelling I28-R145-11515_oai2025-11-17 Díaz Jiménez, Asleni Olivera Batista, Dianelis  Zamora Gómez, Ileana 2022-12-01 The creation of a clear and objective document management policy can lead to multiple benefits in the creation, capture, storage, use and provision of university documents. This research aims to determine the components of a document management policy for universities. Document analysis was used as the main method and document review as a technique, applied to a group of document management policies belonging to different universities. The components that a policy must contain were determined, among which the following stand out: Glossary of terms, Preamble, Purpose, Policy Statement, Scope, Regulatory and regulatory framework, Document Management Systems, Responsibilities, Relationship with other policies, Validity and References. It should be noted that this result must be adapted to the conditions of each higher education institution, the regulatory framework, the composition of its Document Management System, as well as the degree of preparation of its specialists. Currently, document management policies have become an instrument widely used by entities to achieve successful document management. La conformación de una política en materia de gestión documental clara y objetiva, puede derivar en múltiples beneficios en la creación, captura, almacenamiento, uso y disposición de los documentos universitarios. La presente investigación tiene como objetivo determinar los componentes de una política de gestión documental para las universidades. Se utilizó como método principal el análisis documental y como técnica la revisión de documentos, aplicados sobre un grupo de políticas de gestión documental perteneciente a diferentes universidades. Se determinaron los componentes que debe contener una política, entre los que destacan: Glosario de términos, Preámbulo, Propósito, Declaración de Política, Alcance, Marco regulatorio y reglamentario, Sistemas de gestión documental, Responsabilidades, Relación con otras políticas, Vigencia y Referencias. Cabe destacar, que este resultado debe ser adaptado a las condiciones de cada institución de educación superior, al marco regulatorio, a la composición de su Sistema de Gestión Documental, así como al grado de preparación de sus especialistas. En la actualidad, las políticas de gestión documental se han convertido en un instrumento muy utilizado por las entidades para el logro de una acertada gestión documental. application/pdf text/html https://revistascientificas.filo.uba.ar/index.php/ICS/article/view/11515 10.34096/ics.i47.11515 spa Universidad de Buenos Aires, Facultad de Filosofía y Letras https://revistascientificas.filo.uba.ar/index.php/ICS/article/view/11515/10803 https://revistascientificas.filo.uba.ar/index.php/ICS/article/view/11515/10754 Información, cultura y sociedad; No. 47 (2022): Diciembre; 79-92 Información, cultura y sociedad; Núm. 47 (2022): Diciembre; 79-92 1851-1740 1514-8327 Policies Document management Universities Information governance Políticas Gestión documental Universidades Gobernanza informativa Components for the creation of document management policies for universities Componentes para la conformación de políticas de gestión documental para universidades info:eu-repo/semantics/article info:eu-repo/semantics/publishedVersion https://repositoriouba.sisbi.uba.ar/gsdl/cgi-bin/library.cgi?a=d&c=biblioinfo&d=11515_oai
institution Universidad de Buenos Aires
institution_str I-28
repository_str R-145
collection Repositorio Digital de la Universidad de Buenos Aires (UBA)
language Español
orig_language_str_mv spa
topic Policies
Document management
Universities
Information governance
Políticas
Gestión documental
Universidades
Gobernanza informativa
spellingShingle Policies
Document management
Universities
Information governance
Políticas
Gestión documental
Universidades
Gobernanza informativa
Díaz Jiménez, Asleni
Olivera Batista, Dianelis 
Zamora Gómez, Ileana
Components for the creation of document management policies for universities
topic_facet Policies
Document management
Universities
Information governance
Políticas
Gestión documental
Universidades
Gobernanza informativa
description The creation of a clear and objective document management policy can lead to multiple benefits in the creation, capture, storage, use and provision of university documents. This research aims to determine the components of a document management policy for universities. Document analysis was used as the main method and document review as a technique, applied to a group of document management policies belonging to different universities. The components that a policy must contain were determined, among which the following stand out: Glossary of terms, Preamble, Purpose, Policy Statement, Scope, Regulatory and regulatory framework, Document Management Systems, Responsibilities, Relationship with other policies, Validity and References. It should be noted that this result must be adapted to the conditions of each higher education institution, the regulatory framework, the composition of its Document Management System, as well as the degree of preparation of its specialists. Currently, document management policies have become an instrument widely used by entities to achieve successful document management.
format Artículo
publishedVersion
author Díaz Jiménez, Asleni
Olivera Batista, Dianelis 
Zamora Gómez, Ileana
author_facet Díaz Jiménez, Asleni
Olivera Batista, Dianelis 
Zamora Gómez, Ileana
author_sort Díaz Jiménez, Asleni
title Components for the creation of document management policies for universities
title_short Components for the creation of document management policies for universities
title_full Components for the creation of document management policies for universities
title_fullStr Components for the creation of document management policies for universities
title_full_unstemmed Components for the creation of document management policies for universities
title_sort components for the creation of document management policies for universities
publisher Universidad de Buenos Aires, Facultad de Filosofía y Letras
publishDate 2022
url https://revistascientificas.filo.uba.ar/index.php/ICS/article/view/11515
https://repositoriouba.sisbi.uba.ar/gsdl/cgi-bin/library.cgi?a=d&c=biblioinfo&d=11515_oai
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